Administration Officer

ADMINISTRATION OFFICER - RECEPTION

Greenbushes Lithium Operation

Residential Full Time Position

Lithium plays a critical role in the transition to clean energy, and Talison Lithium is the world’s leading lithium minerals producer with the largest high-grade ore body in the world - join us and be a part of the transition.

Talison Lithium aims to maximise local employment where possible by recruiting people who live in and around our local communities of Greenbushes, Bridgetown, Donnybrook, Nannup, Boyup Brook and Manjimup.

About the Role

Reporting to the Coordinator Business Services, the successful candidate will provide professional front-of-office services and high-level administrative support to ensure the smooth, safe and efficient operation of the site. As the first point of contact for visitors, contractors and employees, this role upholds Talison Lithium’s values of safety, integrity and teamwork while contributing to a positive and welcoming workplace environment.

Responsibilities include:

• greet and assist all visitors and workers in a professional and friendly manner;
• answer incoming calls, direct enquiries to the appropriate departments and provide accurate site information;
• maintain a clean, tidy and welcoming reception area in line with safety standards;
• manage the site’s visitor sign-in/sign-out process in accordance with security, emergency and compliance requirements;
• conduct and manage visitor site inductions ensuring compliance with site access requirements;
• Issue and collect visitor badges and required PPE;

• provide general administrative assistance to site management and operations teams;
• process catering requests and liaise with the Administration team for room set-up and pack-down;
• prepare, maintain and update site records, registers and documentation (including telephone lists, purchasing cards and keys);
• support travel booking coordination for site personnel;
• process incoming and outgoing mail, freight deliveries and associated documentation;
• keep office and kitchen areas tidy, stocked and well-maintained, including replenishing consumables throughout the day;
• maintain office supplies, visitor PPE stock and stationery for the Administration department;
• assist with coordination of site meetings, training sessions and employee engagement activities;
• record and distribute meeting minutes accurately and in a timely manner;

• promote a strong safety culture and ensure compliance with site Workplace Health, Safety and Environment policies and procedures;
• support emergency response processes by maintaining accurate visitor and personnel records;
• report hazards, incidents or near-misses promptly in accordance with company reporting systems;
• ensure reception and surrounding areas meet site safety, security and housekeeping standards;

• act as a central communication point between departments, contractors and off-site support teams;
• assist with the distribution of safety alerts, bulletins and internal communications; and
• provide accurate and timely information to support daily operations.

About the Candidate

The ideal candidate will have:

• previous experience in a Receptionist, Site Administration or similar customer-facing role;
• strong written and verbal communication and interpersonal skills;
• High-level competence in Microsoft Office Suite (Word, Excel, Outlook, Teams);
• high attention to detail, excellent time management and strong organisational skills;
• Demonstrated understanding of workplace safety requirements and ability to uphold Workplace Health, Safety and Environment standards;
• professional, approachable and adaptable demeanour under pressure;
• reliable, proactive and able to work with minimal supervision;
• discreet, trustworthy and capable of handling confidential information; and
• a positive attitude and willingness to support multiple site functions.

Desirable

• experience working within the mining or resources industry;
• familiarity with site access management systems or visitor management software;
• exposure to SAP, Pronto, INX or similar enterprise systems; and
• valid manual driver’s licence.

Some of the many benefits of working with Talison include:

• be home every night with a family and lifestyle friendly roster;
• flexible working environment;
• income protection insurance;
• life Insurance for company superannuation employees;
• attractive parental leave policy;
• salary sacrifice options for remote area housing, motor vehicles and superannuation; and
• participation in site performance-based incentive scheme.

About Talison Lithium

Talison supports many of the community projects, groups and sporting events our employees are involved in. Our future is within, and as part of, the community.

The Greenbushes Lithium Operation is located in a unique residential setting, near the town of Greenbushes atop the picturesque Darling Scarp. Being active in the broader community is integral to our core business values of safety, transparency and inclusiveness. We regularly carry out site tours for local school and community groups and promote education through Mine Open Days and community events.

Supporting a diverse workforce

Talison strongly encourages applications from candidates from diverse backgrounds with a wide range of work experience. Talison takes pride in its unique location and the excellent work/life balance offering that our employees enjoy. Talison recognises that we are strengthened by diversity and is committed to providing a work environment where everyone is treated fairly and with respect.  We are an inclusive employer and we welcome applications from all genders, cultures and identities.

How to Apply

Please apply for this vacancy by including your Resume and Cover Letter with your application, on our Talison Lithium Careers portal. This portal is accessible via all Talison Lithium Advertisements on Seek.

We look forward to receiving your application for this vacancy.

This is role requires that you live or are willing to relocate to within 60 minutes of the Greenbushes Lithium Operation